how to obtain a permit to use the product certification mark (sls mark)
product certification scheme which is popularly known as the "sls marks scheme", is a scheme that gives a third party guarantee on quality of a product. this scheme enables the slsi to grant permits to local as well as overseas manufacturers producing goods conforming to sri lanka standards to mark the "sls" mark on their products. sri lanka standards institution act no.6 of 1984, and the regulations made there under empower the sri lanka standards institution to issue such permits to manufacturers.
the product certification scheme is essentially voluntary in nature. however, sls mark has been made compulsory for 31 items through the directions issued under the consumer protection act no. 1 of 1979 and consumer affairs authority act no. 9 of 2003. however this regulation remains unchanged.
the certification mark on a commodity or product signifies that the commodity or product is consistently manufactured in accordance with the relevant sri lanka standard specification and could be purchased with a reasonable assurance of quality. compliance with the requirements of the specification is assured through regular monitoring of the quality assurance system through audits carried out by qualified auditors of the institution and product testing.
the general policy of the institution is to administer the certification marks scheme in such a manner that the responsibility of compliance with the relevant standard lies with the manufacturer. to secure this, a suitable quality assurance system consistent with the guidelines prescribed by the institution should be adopted by each permit holder. he is responsible for the documentation and the implementation of the quality system and the continued effectiveness of the quality system will be verified by the qualified officers of the institution at regular intervals.
- sls mark is a major marketing tool for the promotion of sales.
- differentiates products having the sls mark from other products
- enhance competitiveness
- definite advantage over manufacturing establishments who does not have the sls mark
- reduce customer complaints
- state sector will look for sls marked products, thereby increase the market share
- image of the company will be improved, thereby improving the morale of workers
- productivity improvement
- since the standards incorporate customer and legal requirements, products will be more acceptable
- customer-manufacturer-slsi relationships enhance continuously
- foundation to obtain overseas certification marks, bs, isi etc.
separate permits should be obtained for commodities or products falling within the same standard specification but marketed under different brand names. if the same commodity or product bearing the same brand name is made at more than one plant, separate permits should be obtained simultaneously for each and every plant. a permit will not be issued unless all plants manufacturing the same commodity or product under the same brand name comply with the requirements of the permit.
a manufacturer desirous of obtaining a permit to use the certification mark on a commodity or product must first ascertain whether a sri lanka standard specification has been approved and published by the institution for the product/commodity concerned.
applications shall be submitted on the prescribed form and separate applications shall be made for each commodity or product covered by a particular standard.
(application forms are issued by the product certification division for a nominal fee of lkr 500.00+ 12% vat ).
if the commodity or product bearing the same brand name is produced at more than one plant of the applicant, separate applications must be submitted simultaneously in respect of each and every plant manufacturing that commodity or product under the same brand name.
application processing fee : lkr 1500.00 + 12% vat
for further details contact the product certification division (tel. 2671567-72)
on receipt of an application the institution will assess the adequacy of manufacturer's arrangements for quality assurance based on information provided in the application.
an audit at the factory is arranged to examine and verify the quality management system adopted by the applicant. specific attention will be paid control on purchasing, process control at production, suitability of equipment, inspection and testing facilities, training record keeping, provision of necessity resources etc. the applicant should give every assistance to the auditors of the institution to collect samples from the factory as may be required for testing. the cost of inspection, cost of samples and testing fees shall be borne by the applicant.
if the product conforms to the requirements of the standard (verified by checking conformity of two consecutive samples) and the quality system is found to be satisfactory, a final audit will be carried out by a team of auditors.
a permit to use the certification mark is issued, to the manufacturer by the director general of the institution or the authorized officer on behalf of the institution when the following conditions are fulfilled.
* two consecutive samples drawn with a minimum gap of 30 days or 30 batches as the case may be and tested are found to be conforming to the relevant sri lanka standard; (number of samples that would be tested will depend on the different verities/type/sizes manufactured)
* a satisfactory quality management system is implemented;
* the applicant aggresses to abide by general and specific permit conditions. conditions for payment of the annual fee are accepted by the manufacturer and
* fee for one quarter is paid by the applicant.
once the permit had been granted, the manufacturer shall display the sls symbol on the product.
after granting a permit to use the sls mark, an annual fee will be charged based on total sales value of the product and cost of monitoring activities to be done by slsi (ie. operational cost). the annual fee is payable in quarterly installments.
in order to ensure the conformity of the product to relevant sri lanka standard specification continuously, satisfactory operation of the quality system and to verify compliance with the permit conditions, periodic audits shall be carried out at the manufacturer's facility. samples of the product obtained from the manufacturer's facility / open market/parties to whom supplies have been made are also tested to check compliance with the specification.
the permit holder shall ensure that the permit conditions are complied with all aspects and necessary assistance and co-operation is extended to sri lanka standards institution at all times
validity of a permit is three years which can be renewed thereafter subject to conformity of the samples to the relevant sri lanka standard and satisfactory operation of the quality system
the certification mark is protected by the institution, and the misuse or infringement of this mark is an offence under the sri lanka standards institution act. for such offences the act prescribes fines and or a period of imprisonment not exceeding two years. further, a permit can be cancelled at any time if the commodity or product is sub-standard or if the permit holder fails to comply with the terms and conditions under which a permit is issued.
for bona fide mistakes corrective steps are taken and the marking may be suspended till improvement in the operation of the system is ensured.
the applicant shall apply to the sri lanka standards institution (slsi) on the prescribed form along with application fee. the applicant submitting an application shall be a manufacturer outside sri lanka. the applicant shall be given an undertaking that all liabilities with respect to the slsi act and rules and regulations of the scheme shall be fulfilled.
the following documents shall be submitted along with the application :
- necessary documents supporting the quality assurance system (e.g. a copy of the quality manual, quality plan, test formats etc.) ;
- outline of manufacturing process ; (e.g. a copy of the diagrammatic representation of the process, flowcharts etc.) ;
- details of testing arrangement and calibration certificates ;
- test certificate from an independent (accredited) laboratory indicating conformance of the product to sri lanka standards ; and
- details of any other certification (product or system)
application fee usd 10.00 or equivalent.
2 . pre-certification audit
2.1 a pre-certification audit will be required to be carried out at the manufacturers’ premises. the pre-certification assessment will be carried out by slsi or the national standards body in the exporting country or any other accredited inspection agency appointed by slsi. however, if sufficient evidence is available to suggest that the manufacturer has a well established quality system, the pre-certification assessment may be dispersed with at the discretion of slsi.
2.2 if the applicant holds certification from a national standards body or any other recognized institution, pre-certification assessment may be dispensed with at the discretion of slsi.
2.3 the application processing fee will be usd 100.00 (or equivalent), and the applicants will have to bear expenditure for travel, stay and per diem as applicable by slsi regulations for slsi officer (s) deputed for assessment.
2.4 if the pre-certification assessment is done by the agent of slsi,, the fees shall be directly arranged between the company and agent.
2.5 the final assessment shall be carried out by a team of slsi auditors on the agreed guidelines of the slsi. the cost with respect to the visit shall be borne by the applicant.
3 . grant of license
3.1 the sample (s) shall be drawn by slsi or the national standards body in the exporting country or any other accredited inspection agency appointed by slsi to monitor conformance of the product to the relevant sri lanka standard. the cost of testing of the sample (s) will be borne by the applicant.. the product may be tested in sri lanka or in the applicant’s country and the discretion to choose the laboratory will rest with slsi.
3.2 if two consecutive samples comply with the requirements of the relevant sri lanka standard and the company has a quality management system in compliance with iso 9001/2000, the permit to use the sls certification mark will be granted to the manufacturer.
3.3 the permit shall be valid for a period of three years.
4. surveillance audit
4.1 the sample (s) shall be drawn by slsi or the national standards body in the exporting country or any other accredited inspection agency appointed by slsi to monitor conformance of the product to the relevant sri lanka standard. the cost of testing of the sample (s) will be borne by the applicant. the product may be tested in sri lanka or in the applicant’s country and the discretion to choose the laboratory will rest with slsi.
4.11 if audit is carried out by slsi, the manufacturer shall bear the expenditure of travel, stay and per diem as applicable by slsi regulation for the slsi officer (s) undertaking audit if required.
4.12 if audit is carried out by any other accepted body, the fees shall be directly arranged between the company and the agent.
4.2 sample (s) shall be drawn during surveillance audit for testing. the testing shall be done at the manufacturer’s laboratory or at any independent testing laboratory. the cost of testing shall be borne by the permit holder. the test report shall be submitted to slsi.
4.11 market samples will also be drawn during operation of the permit. cost of testing of market samples drawn in sri lanka will be borne by slsi.
5. renewal of permit
the permit holder shall inform slsi three months prior to the date of expiry of the permit for renewal along with the renewal fee of us $ 50.00 (or equivalent). the permit shall be renewed subsequently for three years based on the assessment of the performance of the permit holder.
6. annual fee
the permit holder shall pay theof :
- usd 2 000.00 for sales over lkr 10 000 000/= ( per annum)
- usd 1 250.00 for sales between lkr 5 000 000/= and lkr 10000000.00 (per annum)
- usd 750.00 for sales less than lkr 5 000 000/= (per annum)
plus 0.05% of the invoice sales value of the product for using the slsi certification mark on the product. vat or any other taxes will be charged as appropriate.
7. agreement with slsi
the applicant shall enter into an agreement with slsi for terms and conditions of operation of the permit.
note : the agreement between slsi will include clauses pertaining to indemnity, misuse of sls certification mark, voluntary withdrawal or cancellation of permit etc.
mrs nayana satharasinghe
director (product certification)
tel: + 94 11 5626204
fax: +94 11 2671953
organization informationsri lanka standards institution (slsi)
17 victoria place
(victoria place is the lane adjoining the telecommunication regulatory commission)
bus route nos. 103, 135,131, 178
telephones:+94 11 2 671 567 - 72
fax nos:+94 11 2 671 579